Privacy Policy Introductory Statement

Dr. Ahmed Said Al Jahwari Law Firm (also known as Dr. Ahmed aljahwari Law firm or Legal Oman) understands how critical the protection of your personal data and privacy are to you. As one of the largest law firms in the United States with a strong reputation for excellence and integrity, we have a deep vested interest in protecting your information and sharing our practices with you in the most transparent manner possible. This Privacy Policy describes how we collect, use, hold, and secure personal data collected from you when you communicate with us as clients, prospective clients, referral sources, business partners, job applicants, or website users. We have adopted this Policy based on the principles of confidentiality, legal compliance, and client trust and integrity to stand by our commitment to do justice and follow the highest ethical standards in our practice.

About Us

Dr. Ahmed Said Al Jahwari Law Firm is a fully integrated legal practice founded in 2017, with its main office located at 5100 Poplar Ave Ste 35, Memphis TN 38137, USA.

The firm, headed by Supreme Omani Owner & CEO Dr. Ahmed Said Nasser Al Jahwari, employs more than 40 professional attorneys and 20 management staff who hail from the United States, Iraq, Sudan, Syria, Iran, United Kingdom, Egypt, and India.

We offer a full range of legal services to individuals, corporations, and organizations in the USA and globally.

Multi-lingual in up to 10 languages, we have ISO 9001 certification and professional malpractice insurance.

Applicability and Scope of This Privacy Policy

This Policy pertains to all personal data that Dr. Ahmed Said Al Jahwari Law Firm collects, processes, and stores in relation to our legal services and advisory consultations, website use, and other activity. The data we obtain from clients, prospective clients, service users, applicants for employment, trainees, and visitors to our website (https://legaloman.com/) is covered by this Policy. The Policy describes our collection, use, processing, and storage of data as well as data sharing and security procedures and your rights as a data subject. The Policy applies to both offline and online activity, including any data collected over the phone, by e-mail, at in-person meetings, or via digital forms.

Categories of Personal Data

Depending on the services we provide you and your relationship with us, we may collect the following categories of personal data:

• Identification details: Name, address, email address, telephone number, etc.
• Data relating to your identification and age: Date of birth, nationality, identity card, passport or other government-issued identification where this is required for legal reasons.
• Employment-related data: Job title, employer, professional background for corporate clients and job applicants.
• Financial data: Payment details, billing data, and details relating to the amount of payment for our legal fees.
• Case-related data: Documents, mail, evidence, and other necessary information pertaining to our provision of legal services.
• Website usage data: IP address, browser, type of computer and cookies, statistics and analysis related data.
• Language preference and history of communications exchanged between us.

We only collect information that is appropriate and necessary for our provision of services, compliance with our obligations under the law, and improvement of our website, its features, and our services.

Personal Data We Collect and Handle

Personal data is collected in several ways, including:

• Direct contact: When you communicate with our team by telephone, email ([email protected]) or online forms, or when you visit our offices in Memphis.
• Engagement of legal services: When obtaining our services, submitting legal documents, requesting consulting, applying for internship or work.
• Use of our website: When visiting https://legaloman.com/, data is collected through cookies, analytical tools, and server logs.
• Information from third parties: In certain instances and in accordance with current regulations, we may receive information that is publicly available, from professional organizations or other law firms. We take all necessary measures to ensure that the information we collect is legal.

We have taken steps to ensure all information is collected only with your knowledge and, where required, consent.

Purpose of Data Processing and Use

We process our clients’ personal data for the following purposes:

• Provision of Legal Services – advising, representing, and corresponding with clients regarding legal services in connection with arbitration, contract services, litigation, and consultations.
• Client Development and Client Management – maintaining client relationships and records, processing payments, working to ensure appropriate, effective delivery of services.
• Complying with our legal obligations – fulfilling our legal and regulatory duties, including anti-money laundering checks; managing conflicts; record keeping.
• Correspondence and Interactions – responding to requests for information; providing updates; sending pertinent alerts about our services or developments in the law/industry.
• Recruitment / Training – reviewing applications for job opportunities or training roles; managing our talent pool.
• Website / Service Improvement – analysing website usage; enhancing our range of products and services.

We do not use your personal data for unsolicited marketing purposes without consent.

Legal Bases for Processing Personal Data

Our processing of personal information is based on, amongst others, one or more of the following legal bases:

• Contract necessity: where processing is necessary for the performance of a contract we have with you as our customer or service user.
• Legal obligation: where processing is necessary for compliance with a legal obligation to which we are subject (e.g. anti-money laundering, regulatory requirements).
• Legitimate interests: for the purposes of certain legitimate interests pursued by us (e.g. administration, management of client relationships and improvement of our services). However, we will not process your data where these interests are overridden by the fundamental rights and freedoms available to you under data protection law.
• Consent: where you have given us specific consent, e.g. for direct marketing purposes or to process your request to subscribe to one of our newsletters.

We will always ensure that we process your information fairly and in a transparent manner.

Disclosure and Sharing of Personal Data

We take your personal data seriously and only share it as is necessary for the delivery of legal services or as mandated by law, such as the following:

• Within the firm to those legally authorized members (including lawyers, counsels, experts or consultants in legal or regulatory work and administration) entitled to know in the context of your file.
• With third party service providers (such as technology providers, payment processors or document management providers) which provide IT support to us and where third party access will be limited strictly in line with these data privacy requirements and under strict service level agreements.
• To any regulatory body, court or law enforcement authority when required by applicable law or a court order.
• To our own professional advisors (e.g. accountants, insurers) for compliance, risk and technical management.
• With your explicit consent to third parties, e.g., co-counsel or experts working on your case.

We do not sell your personal data to third parties.

International Data Transfers

Given our international staff and clients, your personal data may be transferred to, stored, or accessed by staff or third party service providers outside the United States. To the extent such transfers occur, we ensure that international transfers comply with applicable data protection laws and that reasonable safeguards exist including:

• Using countries recognized as ensuring that your personal data is adequately protected.
• Contractual clauses, to ensure that your personal data is securely handled in compliance with this policy.
• Requiring all staff and all third party service providers (wherever they are located), to comply with strict confidentiality and security measures.

Protecting Personal Data

We take your information seriously and have a variety of safeguards in place to keep it safe from loss, theft, or misuse. These include:

• Our adoption of an ISO 9001 certified quality management system.
• Implementation of secure servers, encrypted communication channels, and access controls.
• Staff training on data privacy and security on a regular basis.
• Offices in Memphis that are physically secure.
• Regular audits and risk assessments focused on identifying and eliminating vulnerabilities.
• Legal controls in the form of strict internal policies regarding third-party access to and use of data.

If we are notified of a data breach, we will notify affected individuals and regulatory agencies as required by law and take appropriate mitigation measures.

Data Retention: How Long and What We Retain

We only retain personal data for as long as necessary for the purpose we obtained the data, including for purposes of legal or regulatory reporting requirements. In specific cases, we are bound by the following retention periods:

• The nature of the service provided.
• Legal or regulatory requirements (such as record retention for litigation).
• Our organisational policies (generally, we expect that client files will be kept no less than 7 years from the closure of a matter).

Following the expiry of these retention periods, we will securely delete or anonymize the information. Should you wish to raise a query regarding the specific retention period of your personal data, please email [email protected].

Your Data Protection Rights

• The right to request access to information we hold about you
• And to request its rectification if it is inaccurate or incomplete
• The right to request the erasure of your personal data subject to legal and contractual limitations
• The right to object to or request a restriction of our processing in some circumstances
• The right to withdraw consent where we process your personal data on the basis of consent
• The right to portability of personal data where applicable

In order to exercise any of these rights you should contact us by emailing [email protected] or calling (901) 339-4675.

Cookies and Website Analytics

When you are at https://legaloman.com/, we may set and/or access cookies and similar technologies to facilitate your experience and support our website through analyzing site traffic, usage, and other digital activity. Cookies are files placed on your hard drive when you visit our site that remember your preferences or collect anonymous data on your use. We use:

• Required cookies – these enable the core functionality to operate site-wide.
• Analytics cookies – these allow us to analyze the use of our website in order to improve functionality, including but not limited to tracking our website performance against usage patterns.
• Preference cookies – these allow us to remember which language and other preferences you select.

You can manage or edit cookies in your web browser settings. By accessing and using our website, you’re agreeing to our use of cookies as described in this policy. For more details, please see our Cookie Policy.

Children Under 13

Our services are not available to individuals under 18. We do not knowingly collect personal data from children. If we become aware that a child has provided us with personal information without verifiable parental consent, we will take reasonable steps to delete such information.

Confidentiality and Legal Privilege

As attorneys, we have professional obligations of confidentiality and attorney-client privilege. Any information you provide to us while seeking or receiving our legal advice is maintained in strict confidence. We will not reveal privileged communications, except as necessary or permitted under relevant law or at your direction.

Third Party Web Sites and Links

Our website may link to other websites or resources of interest to you. You acknowledge and agree that such external sites and resources are not under our control and are not in any way governed by this Privacy Policy. We encourage you to review the privacy policy of any third party site for which you choose to provide personal information before doing so.

This Policy May Change or Be Updated

We might update this Privacy Policy from time to time to account for changes explained in this Privacy Policy, the law, or our services. When we make material changes to this Privacy Policy, we will change the effective date and (as applicable) notify you by email or through a prominent notice on our website that it has changed. Your continued use of our Services following a posting of changes constitutes your acceptance of these changes. We encourage you to check back regularly.

How You May Contact Us About Privacy

If you have any questions, concerns, or requests regarding your personal information or this Privacy Policy, you should contact us using the following contact details:
Phone: (901) 339-4675
Email: [email protected]
Office address: 5100 Poplar Ave Ste 35, Memphis TN 38137

Our Data Protection Officer will promptly respond to your inquiry. We are happy to help with any of your privacy-related inquiries and making sure your rights are honored. For more information, please visit our Contact Us page.

Your Consents and Choices

By using our services, by submitting your information to us, or by using our website, you confirm that you have read this Privacy Policy and consented to the processing of your personal data in accordance with the terms of this Privacy Policy. You may withdraw your consent at any time subject to legal and contractual restrictions upon written notice to [email protected].

Complaints and Dispute Resolution

If you believe there has been a breach of your data protection rights, you have the right to complain to our Data Protection Officer by using the contact information above. All inquiries are taken seriously and will be looked into and responded to promptly. If you are not satisfied, you may have the right to complain to a relevant supervisory authority or regulator (if one operates in your territory). We will work with you to resolve any issues related to privacy and/or these terms as soon as possible and in a transparent manner.

Commitment to Continual Process Improvement

Dr. Ahmed Said Al Jahwari Law Firm regularly reviews and reinforces our privacy programs to ensure that we provide the highest level of privacy and data protection. Our team members are trained on our policies and procedures, and to accommodate the changing legal and technological landscape, to continue to deliver on our promise of confidentiality, trust, and integrity. We value your privacy as one of our fundamental services, so you can be confident in engaging with us.

Concluding Statement and Call to Action

We appreciate you taking your time to read our Privacy Policy. Your trust is important to us, and we promise we’ll do our best to protect your information. If you need clarification or wish to exercise any of your data rights, please call (901) 339-4675 or email [email protected]. We welcome you to contact us for expert legal counsel, to submit your case for consultation, or to inquire about career opportunities. Dr. Ahmed Said Al Jahwari Law Firm cares about your privacy & interests.